A Computerized Maintenance Management System (CMMS) is a computer-based application specially designed to help keep records of all assets, work schedules, historical documents, as well as maintenance tasks within an organization or business. This system is built to interact with teams and supervisors with the primary aim of improving productivity. Although the CMMS needs to be installed on a server within the business, it should be easy to access either through networked computers or mobile applications. Many companies and businesses today use these systems as it helps make work easier for both employees and business managers.
Choosing the right CMMS software can, however, be an intimidating task for many. Many factors need to be considered to find the right CMMS software for your company. Some of the factors you ought to consider when shopping for this system software include:
1. Your business/organizational needs
Establishing why you need CMMS software and what you expect to accomplish with it should help guide you in choosing the right system for your company. Some of the needs you need to factor in when shopping for this software include analysis reporting, inventory and asset management, as well as maintenance planning functions for all sectors. Once all these are defined, it will then be much easier to determine the right system based on your needs.
2. User Friendliness
While there are dozens of CMMS soft wares from different vendors out there, only a couple of them can meet your needs. It’s advisable to try the system out to see if its interface is user-friendly. Always look for simple and easy to use management software for your company. Since your employees will be using the same for data entry, to run reports or raise requests, these simple tasks should be easy to implement.
Since your business has been operating without one, system integration should be a major concern for you. Some systems require new hardware (computers) installed in place among other expensive equipment. You should, therefore, talk with different vendors to see what the requirements are for the system to run smoothly. It is by window shopping that you will be able to find the best and most suitable one for your company.
The features and capabilities that come with the system should also be considered before making an order. Although the core responsibility of a CMMS software is to help with maintenance, analysis, and reporting, you should always go for additional features designed to benefit your company. Accessibility either on a desktop or mobile app is one of the features that can help make a difference in your business/organization. Some of the best CMMS soft wares can handle skill matrix, work orders, ad hoc material requests, and financials all at the same time.
Although the system’s price is important, it would be a good idea to go for a system that provides value for your company. It’s by adding value that you can work towards increasing returns on investment, as well as reduce costly mistakes with the company. You, however, should negotiate a better price on the system to help save some money.
Having the right CMMS software will not only contribute to improving workflows but also increase productivity and profits.
There are many CMMS software providers out there today, but from my personal research, I recommend Hippo CMMS. Check out their website.